How do I add or remove a director from a company?
Change in process.
Previously, the changes to a private company’s directors had to be submitted online, then the manual documents had to be submitted via email. The process was changed by CIPC, all the details have to be captured online. During this process, the supporting documents have to be submitted.
Steps to follow
First, you have to log into your account on the old eServices system. Then click on “Transact”, and then on “other services.
On the next screen, click on “director amendments”.
Next you will see a list of all the companies that you are a director of. Choose the one that needs to be amended.
On the next screen, you have to indicate whether any foreigners will be appointed as directors.
A list of the existing directors will then be displayed. Each director has to be chosen. If there is no change to the director change, simply choose “no change” option.
If there is a change, choose the reason from the dropdown list, and complete the motivation in the block below.
In the next step, you will be given the option to add directors. If you need to appoint a new director, simply choose the add option and complete the details for the new person. If there are no new directors, simply choose the “continue” option.
You will then have to upload the signed documents, depending on the changes, it will include the following:
- ID copies
- Minutes
- Acceptance of approval letter
- Confirmation of resignation as a director form
- Death certificates
- Legal documents where a director is removed by a court
The submission will then be finalized.
After the request is submitted to CIPC, all the affected parties will receive 2 OTP, one via email and one via SMS. The link in the email will then have to be used to submit the OTP’s to CIPC for verification. It is therefore very important to ensure that all the directors’ contact details are up to date. If this is not the case, the details will have to be updated in order to successfully process the transaction.
After the OTP’s are captured, CIPC will issue the company with a new COR39 indicating the changes.
If you need assistance with this process, click here.
